Project Grants Administrator
The William Davidson Institute at the University of Michigan
Ann Arbor, MI
Date Posted 02/08/2024
Salary $62,000 - $66,000
Type of Position Full-time
Education Requirement Bachelor

Project Grants Administrator (also posted as “Project Manager, Grants Management”) is a full-time, hybrid role which is available immediately.

WDI seeks a passionate self-starter who can apply their superb project management, critical thinking, and administrative skills to contribute to WDI’s mission: unlocking the power of business to provide lasting economic and social prosperity in low- and middle-income countries (LMICs). Our employees enjoy a collaborative, collegial work culture that supports a healthy work-life balance. Our office is based at the Ross School of Business at the University of Michigan (U-M), so we benefit from the vibrant and lively on-campus environment.

This full-time role is essential to our Grants Management team and will involve managing the administrative and contractual aspects of a portfolio of projects aligned with the mission of WDI. This involves ensuring compliance with donor regulations, generating polished and clear documents, providing tailored project implementation support, among other duties. The position also involves contributing to WDI’s overall business development efforts.

Candidates who apply must have a relevant undergraduate degree (master’s is a plus), superior written English skills, successful project management experience, experience with reviewing or writing funding proposals, be highly organized and possess cross-cultural sensitivity. This hybrid position is 50% per month onsite in WDI’s Ann Arbor office and 50% remote work. The successful candidate must be able to travel abroad if needed on WDI’s behalf.

The successful candidate’s primary residence will be in the state of Michigan. This position comes with a competitive and comprehensive “total rewards” package (paid time off, insurance plan options, “2 to 1” retirement match, etc.).

Representative Job Duties: 

  • Manage administrative and contractual aspects of a portfolio of projects, which includes:
    • Serve as primary administrative point of contact for clients and partners and provide overall support for projects, from idea or proposal development to implementation, reporting and closeout, for a diverse set of clients, partners, and projects.
    • Communicate regularly with WDI team members and counterparts to address project management issues in a timely manner 
    • Utilize critical thinking skills to anticipate and troubleshoot potential issues and identify opportunities for improvement 
    • Prepare and monitor implementation of work plans, progress reports, and other deliverables 
    • Oversee contracting and management of consultants and subcontractors; develop budgets, scopes of work, and other documents 
    • Review project financial reports and provide teams with an analysis to ensure ongoing compliance with project budgets 
    • Ensure essential project documents are appropriately maintained and that internal project management tracking tools are routinely updated 
  • Work with technical teams to support business development efforts, including: 
    • Review and summarize diverse types of funding opportunities that align with the work of WDI’s mission and share key information with technical teams to support the growth of WDI’s portfolio of projects 
    • Coordinate the proposal development process among various WDI teams and external partners; create and implement proposal work plans to ensure successful and timely submissions of proposals that meet funder requirements 
    • Utilize Excel to build project budgets which include input from various teams and may involve complex templates 
    • Draft, review, and refine proposals and related application documents 
    • Participate in outreach to existing and potential partners, document and summarize key takeaways, distribute and track action items.
  • Perform other activities that contribute value to WDI’s work, as needed, such as: 
    • Identify and distill lessons and stories for WDI communication materials 
    • Attend webinars, meetings or conferences 
    • Travel abroad or domestically to advance WDI’s work, give presentations, participate in meetings and/or workshops with WDI’s partners, clients, and/or funders 

Note: This role does not supervise any employees. 

About the Employer, WDI: 

The William Davidson Institute (“WDI”) is a non-profit research and education organization established at the U-M’s central campus; WDI is an affiliate of the U-M. At WDI, unlocking the power of business to provide lasting economic and social prosperity in LMICs is in our DNA. WDI employees “Solve for Business” because business drives economic growth and social freedom. Our focus is private sector solutions in emerging markets. Our mission is to “equip economic decision-makers in emerging countries with the tools of commercial success.” WDI is an equal opportunity employer, has a diverse and inclusive company culture, and an open door policy. WDI staff is collaborative and collegial; we take time to celebrate everyone’s successes. Learn more about WDI and our founder William Davidson by visiting our website. Learn more about the current project portfolio here. 

Requirements – The Successful Candidate Will Possess These Qualifications: 

    • Bachelor’s degree with minimum 2-4 years relevant work experience (e.g., project management, developing funding proposals), or master’s degree with minimum 1-2 years relevant work experience 
    • Superior written and verbal English communication skills, presentation and interpersonal skills; able to successfully interact with all levels of management, counterparts (e.g. in the fields of business and international development) 
    • Demonstrated ability to prioritize and task-shift well when faced with a myriad of tasks, possess strong organizational and analytical skills, and have impeccable attention to detail 
    • Strong cultural awareness to work in a diverse work environment of teams across cultures 
    • Proactive and highly motivated professional with a growth mindset 
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace 
    • Authorized to work full-time in the United States without this employer’s sponsorship for employment-based visa status 
    • Able to work onsite at least 50% per month in WDI’s Ann Arbor office 
    • Primary residence must be in the state of Michigan 
    • Possess an unexpired passport for travel to international destinations, and able to travel via airplane, etc. to LMICs where basic infrastructure may be underdeveloped 

Preferred Candidate Qualification: 

    • Experience in a LMIC (e.g., volunteering, studying abroad, living/working abroad) 

Physical Demands & Working/Environmental Conditions: 

Frequent verbal and written communications to exchange accurate information; constant viewing of a computer and extensive reading/writing; close visual acuity to perform preparing and analyzing data, mathematical calculation of figures/statistics; infrequent domestic/international travel via airplane with layovers as well as other modes of transportation, etc. Working conditions at WDI consist of a pleasant office environment with little or no exposure to outside elements. Note: Physical requirements and environment at non-WDI locations vary with each destination. 

About This Recruiting Effort: 

Applications will be shortlisted on a rolling basis.  WDI will begin interviewing viable candidates ASAP so there’s no stated deadline to apply. Once this opening has been filled, the job posting and ability to apply will be removed from WDI‘s site: 

How to Apply: 

Access WDI’s online application via the “Apply Now” on WDI’s Jobs page
Submit your resume and cover letter as one PDF; it will auto-fill a significant portion of our application.